How Do You Close a Google Form? Step-by-Step Guide in 2025

  • 16 January 2025
  • 8 mins read

Table of Content

Table of Contents

Google Forms is a popular tool for creating surveys, quizzes, and data collection forms. However, once you have received enough responses or the deadline has passed, you may want to close it. This blog will guide you through the process of disabling responses, ensuring you stay in control of your data.

What Does Closing a Form Mean?

Closing a form means stopping it from accepting any new responses. Instead of deleting the form, you simply make it inactive. Anyone who tries to fill it out will see a message saying it’s no longer open. This helps prevent issues like getting too many signups or late submissions, especially for events or tasks with specific limits.

Why Close a Google Form?

Before knowing the steps, let's quickly discuss why you might want to close a Google form:

  • Stop new responses after you have collected enough data.
  • Stop responses after a specific time.
  • Focus on existing data without worrying about late responses.

You can close a form in two ways:

  • Manually: You monitor the responses and close the form yourself.
  • Automatically: The form stops accepting responses at a set time or after reaching a specific number of submissions.

How to Manually Close a Google Form

Here's how you can close your Google form:

  1. Go to Google Forms and login to your account.
  2. Open the form you want to close.
  3. Click on the Responses tab at the top of the form.
  4. You will see the Accepting responses toggle and click it to turn it off.

And you are done! Your form is now closed, and no one can send in new answers.

How to Automatically Close a Google Form

The easiest way to stop unwanted responses is to automate the process. While some tools let you do this directly, Google Forms doesn’t have this feature built-in called formLimited to close Google forms automatically.

What Does formLimiter Do?

FormLimiter is a tool that helps you automatically close a Google form when:

  • A specific date and time is reached.
  • A certain number of responses is received.

However, it can’t handle both options at the same time, but it’s still very helpful.

How to Set Up formLimiter

  1. Open your Google form and click the three dots in the top-right corner.
  2. Select Get Add-ons to open the Google Workspace Marketplace.
  3. Search for formLimiter, install it, and allow the required permissions.
  4. Go back to your form and click the puzzle piece icon at the top of the page.
  5. Select formLimiter > Set limit to start configuring your settings.

How to Close a Form on a Specific Date

If you want your form to stop accepting responses after a certain date and time, here’s what to do:

  1. Open formLimiter and click Set limit.
  2. Choose Date and time from the options.
  3. Enter the exact cutoff date and time.
  4. Write a message that people will see if they try to access the form after it closes, for example: This form is no longer accepting responses!
  5. Click Save and Enable to finalize your settings.

That’s it! The form will automatically close at the specified time. Keep an eye on it, as add-ons can sometimes have issues. You can also enable email notifications to get an alert when the form closes.

How to Close a Form After a Certain Number of Responses

If you’re using a form to take orders or signups, you can close it after reaching a set number of responses. For example, if you’re only accepting 30 signups, here’s what to do:

  1. Open formLimiter and click Set limit.
  2. Select Number of form responses from the menu.
  3. Enter the maximum number of responses you want (e.g. 30).
  4. Write a message to show when the limit is reached like This form is now closed. Thank you!
  5. Click Save and Enable to finalize your setup.

Automating form closures is easy with formLimiter. Just set it up correctly to avoid any issues!t set it up correctly to avoid any issues! with your services, growing the chance of getting long-term clients.

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Frequently Asked Questions (FAQs)

  • Can I still see responses after closing the form?

    Plus

    Yes, you can still view and analyze all the responses you have collected, even after the form is closed.

  • How do I reopen a closed Google Form?

    Plus

    Yes, certifications expire over time and need to be renewed. Check the expiration date on your account to stay compliant.n

  • Will closing the form delete the responses?

    Plus

    No, closing the form will not delete any responses. All the data will remain saved and accessible.

  • Can I schedule a time to close my Google Form without formLimiter?

    Plus

    No, Google Forms doesn’t have a built-in scheduling feature. You’ll need formLimiter to close the form automatically.

In Summary

Closing a form is a simple way to stop people from sending responses and you are done collecting data. Your answers are safe and can still be viewed, and you can reopen the form anytime. It's an easy way to stay in control of your form and data.